We know many of you look forward to exhibiting your projects in the 4-H Red Barn at the Southern New Mexico State Fair & Rodeo. However, due to the fair being closed to the public this will be done much differently this year. Rest assured, the Southern New Mexico State Fair and 4-H are committed to providing you an opportunity to have your projects evaluated and are looking into alternative ways to exhibit your projects to the public. Although this year may look a bit different, agents are working on a plan to make this possible as we navigate through COVID-19. Your agents will be communicating with you once we determine our best option. We are all in this together and because we are 4-H Strong, we will get through this!
Best of Show Cake Entries
Entry Fee: $5.00
Entries will be received on Tuesday, September 24, 2019 at the Special Events building from 2:00-6:00pm.
Indoor Exhibit Entries
Monday, September 23, 2019 from 4:00pm to 7:30pm.
Judging of Exhibits
Judging of exhibits will start at 10:30am on Tuesday, September 24, 2019.
Ribbons & Premiums
Call Eva Madrid 575-525-6649 at the Doña Ana Extension office should you have any questions.
Sunday, September 29, 2019 from 5:00 to 6:00pm.
Please read these rules carefully – they apply to all entries.
1. The Southern New Mexico State Fair and 4-H Department shall not be held responsible for damage, loss, or theft of exhibits. All items are entered at your own risk. While we do our best to handle each item carefully and respectfully, there is always some risk of damage.
2. County Extension Agents or their designated representative are responsible for county exhibits.
Individual entries will not be taken without explicit permission from the County Extension Office.
Each County is responsible for their own entries.
Eligible counties: Bernalillo, Catron, Doña Ana, El Paso, Grant, Hidalgo, Luna, Otero, Sierra, Socorro and Valencia.
3. Each County may bring items that were exhibited at the county fair or achievement days in each class.
Counties will determine which exhibits per class, per section (Novice, Junior, Senior) are eligible.
4. Items must be entered in the appropriate age category: all ages are as of January 1 of the current 4-H year.
a. Novice – 8 years old and in the 3rd grade or 9-11 years old
b. Junior – 11 years old and in the 6th grade or 12-13 years old
c. Senior – 13 years old and in the 8th grade or 14-19 years old
* Cloverbuds – according to NM 4-H Policy, are not eligible for competition and therefore
cannot be qualified at the county level. Cloverbuds may display 3 entries in the 4-H Department.
Entries may also be entered at the Veteran’s Indoor Exhibit Building at Southern New Mexico State Fair
under the General Youth Department.
5. 4-H’ers must be enrolled in the appropriate project to compete in that class.
6. Judging will be based on the standards listed including any size guidelines in the 4-Hproject book.
Judges determine the merit of each exhibit. If multiple qualified items are in a class, they will be placed 1st-5th,
however, a judge may determine that no item meets the standard for 1st and choose not to award one.
No more than one of each placing may be awarded in each class. If an item is the only entry in a class, judges
will judge the item against the standard and may choose to award a 1st-5th, or no placing at all.
7. Premiums will be awarded 1st through 5th place and for Grand and Reserve.
8. Tape or sew a label giving the exhibitor’s name, county, and year of project on each article. This is in addition
to the fair exhibitor label which must be placed on the front of the item and attached securely.
9. All exhibits must be the work of the exhibitor and completed during the current 4-H year.
10. At the close of the fair, exhibits may be claimed by the County Extension agent, or official representative of the exhibitor.
11. All items are displayed to the best of our ability.
12. All entries must have an entry tag attached. Tags are color coded by age level: pink for Novice, yellow for Junior, and green for Senior. Tags should contain the class number, project item description, member’s name and county. Tags must be securely attached to the front of the item to allow for judging and display.
13. All Self-Determined entries must be accompanied by a completed Self- Determined Project Record Form 300.SD-1 (R-2018) or Self-Determined Project Record Form 100.SD-1 (R-2003). This will be the last year Self-Determined Form 100.SD (R-2003) will be allowed. Self-Determined items that do not have a sheet will be disqualified – be sure the sheet is securely attached. Project sheets should have all the necessary signatures and be complete.
14. Exhibit Sizing Guidelines *please follow closely.* If projects do not meet the sizing requirements, projects will be disqualified from competition.
Posters may be no larger than 14 x 22 inches(this is half of a standard sheet of poster board). Posters are defined as any flat paper, foam board, cardboard, or other backing appropriate for hanging on the wall for display. Flat items placed on placed stands or with stands attached will be considered posters and the stands will not be utilized for display.
b. Display Boards
Display Boards may be no larger than 18 x 48 inches (this is a small size display board, or half of a standard display board.) Display boards are defined as scored, freestanding science boards that may be purchased at any school supply store. These are boards made freestanding by the sides being folded in slightly.
c. Other Exhibit Boards
Exhibit bases for three dimensional vertical displays may be no larger than 24 x 24 inches. A vertical display is defined as an exhibit with a solid base were the exhibit itself rises up. This would apply to small engines, Self- Determined, or any other appropriate 3-D Display.
d. Project Specific Boards
Some project boards are given specific measurements within the project. For example, Leathercraft and Braiding have guidelines in the project book. If an exhibit is defined by the project book that is the rule members must follow.
e. Oversized Exhibits
Because of security and space limitations, extremely large/heavy project exhibits may not be accepted for display in the 4-H Department; call (575) 525- 6649 for prior approval on large Woods, Welding or other large exhibits. This only applies to actual items – posters, display boards, and vertical displays may not be over-sized.
*f. Photography Exhibits
See specific sizing guidelines under the Photography Section. Photos may be mounted or matted with a material strong enough to withstand transport and display (cardboard, mat board, poster board, etc). We are not responsible for lost or damaged photos – please keep a copy of all prints submitted.